Administrative Assistant

We desire to see the expansion of God’s kingdom by providing support to daily operations. Duties include answering phone calls/emails, ordering supplies, scheduling meetings/events, and filing. The ideal candidate is someone with strong communication skills who excels at administering multiple operations, processes and procedures in a smooth and efficient manner.

Job Type 

• FULL TIME
• Monday to friday: 8:30 am – 3 pm
• Extra availability for weekend and conference required

Key Responsibilities & duties

• Office management:
  • Organize office
  • Monitor level of supplies and equipment needed for office and other departments
  •  Ordering office supplies, rentals depending on each department needs
• Administration:
  • Implement and maintain procedures/administrative systems
  • Create and update records, ensuring accuracy and validity of information
  • Communicate thoroughly with staff/outside churches (facilitate information with guest
    speakers-hotel booking, transportation etc.)
  • Perform some receptionist duties: answering phones, emails, taking messages,
    etc.
  • Other operational duties as assigned by the senior pastors
• Logistical Support:
  • Coordinate room reservations, room set up/greenroom
  • Schedule meetings and take notes
  • Assist in event planning for holidays and major church events
  • Create and confirm schedules for weekend services, leadership meetings, and
    church events as assigned.

Qualification

• 2 years assisting to Houses of Light
• Deep faith in Jesus Christ and daily living out their faith in life and work
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Experience as an Administrative Assistant or in another administrative role is preferred
• Proven, collaborative team-player with the ability to also be extremely effective
  independently.
• Friendly, service-oriented personality
• Ability to work with confidential/sensitive information
• Problem-Solving and basic troubleshooting skills
• Strong command of written and spoken Spanish and English
• Excellent relational skills in person, writing and over the phone
• Able to attend to details
• Proficient in Mac OS and Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  Familiarity with Dropbox and Google Workspace is helpful.

Values

• Live it out: Spiritually mature individual involved in our community Houses of Light and committed to becoming a mature, authentic disciple of Jesus Christ.
• Own Your Stuff: High desire for excellence in serving others and capability in leading the business functions of the ministry; additionally, humble and willing to admit mistakes and “own” errors of judgment or decisions regardless of consequences.
• Think Team: Team oriented, not a solo worker. Must have an interest and ability to integrate into a team atmosphere.
• Love Jesus, love others: We serve other people, not ourselves; we are stewards of what God has given us. Must have an “It’s not about me,” attitude.